Honor the Dead by Helping the Living

Veterans of Foreign Wars
Post & Auxiliary 12093
'John Lukac'

Configuring Thunderbird for the Arvixe IMAP Server

Thunderbird

Post Officers and Committee Chairs are given Post e-maIL addresses for OFFICIAL USE. This allows officers and chairs to keep post business separate from other business and makes it easier to pass on vital communications and their histories to your relief. Additionally, post e-mail allows the VFW to publish your official e-mail address to the wider membership and the public without unduly compromising your privacy. The easiest way to use e-mail is to use a Mail User Agent (MUA or E-Mail Client), the MUA will have to be configured to the hosting server and to use Internet Message Access Protocol (IMAP) which is the preferred e-mail access protocol. The Post uses Thunderbird, from the Mozilla Foundation makers of the Firefox web browser, as our standard. Thunderbird is free and instructions for downloading it are below. If you prefer another MUA such as Microsoft Outlook Express, Microsoft Outlook, Microsoft Mail or Microsoft Live Mail please go to Arvixe Mail Client Configuration. Please use IMAP over SSL/TLS settings for those settings.

Obviously, your e-mail address is not postmaster so change that to your address when following these instructions. The setup process is actually easy but writing it all down makes it look daunting. Be dauntless as you were when in uniform!

If you already have Thunderbird installed on your computer, skip to the next set of instructions, below. If you have not already installed Thunderbird, follow these instructions:

  1. Using your web browser go to Mozilla Thunderbird
  2. On the left you should see a "Thunderbird Free Download" button. The web page whould have detected your correct Operating system (OS) such as Windows or Linux so below those words on the button it should be showing your OS. Check to see that it is correct. If it is, click on the download button.
  3. Depending on your OS what follows is slightly different but the same for everything you install on your computer. Simply follow the instructions to install (run) the downloaded application.
  4. When the Thunderbird program is installed, you maybe given an option to run it. If you mean to continue the setup, tell it to run (open) which is the first step in the next set of instructions. If you want to do that later just don't start Thunderbird until you are ready to continue.

To setup Thunderbird on your computer, follow these instructions:

  1. Start Thunderbird
  2. If you just installed Thunderbird and this is the first time you have started it, it will automatically go into "account configuration" mode so you can skip to line 7 below.
  3. If you already use Thunderbird and already have another account configured, you should see a pane on the left with a list of your e-mail account configurations. Right mouse click an existing e-mail account.
  4. Left mouse click on "Settings"
  5. In the left pane of accounts for configuration, below the scrollable pane, click on "Account Actions"
  6. From the drop down menu select (Click on) "Add Mail Acount..."
  7. In the pop up window, type your email address into the "Your name:" box. (Example: I entered postmaster@vfwpost12093.org)
  8. Type your email address again in the "Email address:" box. (Example: I entered postmaster@vfwpost12093.org again.)
  9. Type your email password in the "Password:" box. (Example: I entered xyz12345 ...OK! I didn't use that password but you get the idea.)
  10. Ensure the "Remember password" check box is checked.
  11. Click on "Continue"
  12. The pop up window will change reflecting the application is attempting to retrieve the correct settings for the mail box.
  13. After completing the retrieval, the pop up window will change to show "IMAP" selected, which is correct, and the following server information: "Incoming: IMAP, mail.vfwpost12093.org, STARTLS" and "Outgoing: SMTP, mail.vfwpost12093.org, STARTLS", which are wrong, as STARTTLS is a very compromised security setting and shouldn't be used.
  14. Click on "Manual config"
  15. The pop up window will change to a manual configuration screen.
  16. On the "Incoming" row, in the "Server hostname" box enter dallas176.arvixeshared.com then click on "STARTTLS" which will give you a drop down. Select "SSL/TLS"
  17. On the "Outgoing" row, in the "Server hostname" box enter dallas176.arvixeshared.com then click on "STARTTLS" which will give you a drop down. Select "SSL/TLS"
  18. Click on "Re-test"
  19. If you did it correctly, the drop down window should change to enable the "Done" button.
  20. Click on "Done
  21. It will check your password and, if successful, will create the new account which will show up on the bottom of the list of accounts and above "Local Folders" in the left pane. If not successful, you need to check the email address for typos and ensure you have the password entered correctly (retype it). Then click on "Done again.
  22. Once it is successful, you can exit the configuration aka "Settings" screen of Thunderbird by clicking on "OK" or you can make some tweaks by skipping the OK and going to line 4 below. If you, exited with 'OK' you should now be where can read your e-mails.

Now that you have the new account created, you may want to tweak some of the settings. The most common tweaks are:

  1. Start Thunderbird if you took a break.
  2. You should see a pane on the left with a list of your e-mail account configurations. Right mouse click the account to tweak.
  3. Left mouse click on "Settings". This should take you back to where you exited after creating the account above.
  4. Under the account name, is where the stuff we did when creating the account resides in case you need to change something. Also, this is where you can create your signature which usually appears at the bottom of messages. I use a Hyper Text Markup Language (HTML the web programming language) file for my signature so I could include the VFW logo. You can download it here and then modify it for your job if you wish. Finally, you can select which server to use to send out messages. (Simple Mail Transfer Protocl {SMTP} is the method for sending e-mail from machine to machine until it reaches the final destination/mailbox.) Some Internet Service Providers (ISP) like Cox contractually require their customers to use their server only. This is where you can change to that server.
  5. You should see a list of sub-functions under the account name. Left mouse click on each function and it will change the right pane with various configuration options for that function. Feel free to browse.
  6. Under "Server Settings", the most likely thing to change is how oten Thunderbird checks for new e-mail. The default is every 10 minutes which most people find acceptable. The other thing under this function you may want to change, is what to do when you tell Thunderbird to delete an e-mail. I prefer to move it to my "Trash" folder just in case I deleted the wrong e-mail or I didn't think I would need it and then I realize I do need it.
  7. Under "Copies & Folders", I prefer to move all those e-mails to the various folders on my account. This will keep post business separate from everything else.
  8. Under "Composition & Addressing", are the most common things people want to change first. Where do you want your comments to appear in relation to the "quote" (message being forwarded or replied to)? (Usually people want their reply/comment above the "quote" so select "start my reply above the quote". Do you want to sign such messages? (Usually, people want to sign them so check the two check boxes.) Do you want to sign above or below the "quote"? (Usually, people want it above so select 'below my reply (above the quote)".
  9. Under "Junk Settings", there are several items people usually want to tweak after they are used to thunderbird. I prefer to use the "Junk" folder for the same reason I prefer the "Trash" folder over actual deletion. It gives me a recovery from a mistake. The "Junk" folder is the same thing as the "Spam" folder. Arvixe uses SpamAssasin and it is in operation on Post mailboxes so I enable it. Thunderbird has a learning capability so, when you get spam or junk in your mailbox, instead of deleting it mark it as junk and it will be moved to the junk folder and Thunderbird will look for the common attributes as you do that over several messages. Thunderbird will then start moving stuff upon arrival that match the junk settings. Another jeason to use the junk folder is in case Thunderbird labeled something as junk which wasn't. In which case mark is as "not junk" and Thunderbird will try to learn. I keep messages in my junk forlder for 14 days. I've never gone looking for a missing e-mail past that period.
  10. Under "Synchronization & Storage", there shouldn't be anything you need to change but look it over in any case.
  11. Under "Return Receipts", there shouldn't be anything you need to change but look it over in any case.
  12. The same for "Security".
  13. November 11, 2016 by "Good Time"